Start with a reliable master
Keep a clearly named final version and a record of its technical specifications. Separate picture-locked work from review cuts. Do not assume every destination accepts the same codec, resolution, frame rate or audio layout; confirm requirements before exporting final delivery files.
Make accessibility part of delivery
Prepare accurate captions and check them against the final cut. Distinguish captions from translated subtitles, and label each language version. Review spelling, speaker cues, timing and readability. If audio description or additional access materials are available, include them in the inventory.
Build one source of truth for metadata
Collect the exact title, logline, short and long synopsis, runtime, language, genre, credits, release year and content advisories. Keep a consistent version of names and credits across artwork, descriptions and files. A well-organized metadata sheet prevents avoidable corrections later.
Know what you can license
Map the rights you control and the permissions attached to music, footage, performers, contributors and generated material. Note any existing distribution agreements, territory restrictions or festival commitments. Raise gaps early rather than presenting an uncertain rights position as complete.
Prepare the audience-facing assets
Gather key art, landscape and portrait stills, a trailer or teaser if available, and approved descriptions. Record the source and permitted use of every asset. Do not commission a new asset size before the intended channel and its specifications are clear.
Write a useful handoff
Create a concise inventory of what is ready, what is outstanding and who can answer questions. Your first submission needs a screener and an honest overview, not a large transfer of masters. Share full delivery materials only through the process agreed for your project.
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